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Adjusting incorrect inventory levels (#IVTAIL01)

Last updated:		Applies to:		In industries:		Of versions:		Special contents:
20150410 (Andy)		Pro, MultiUser, MultiSite, MultiView				7.X (and higher)		Video

Why adjust inventory levels?

From time to time (particularly if transactions are deleted instead of being undone, or if stock items are returned from Customers but not re-input into StorMan), the stock system built into StorMan may show different numbers when compared to the number of items you may have in real life (for example, you may have 30 locks and 10 boxes in real life, but StorMan may, for whatever reason, think you have 32 locks and only 5 boxes).

How do I adjust incorrect inventory levels?

• Note: Before you adjust inventory levels, we recommend you first check the Inventory Item Inquiry section (more on this: #IVTIII01) and / or use the Inventory Count Form (more on this: #IVTICF01) to see if the stock levels in StorMan are indeed incorrect.

1. From the Accounting menu, select Inventory Item Purchases.
2. The Inventory Purchases screen will now open, as shown below.
3. Click Add new transaction; the Inventory Purchases screen will appear, as shown below.

4. Now make the desired adjustment...

   • If your stock levels in StorMan show too many (compared to real life), put through a negative-quantity transaction for $0. In other words, select your stock item type from the dropdown, set the quantity as '-10' (if StorMan is showing 10 too many), put some descriptive information into the Details section to explain what you are doing, then ensure the Cost Price, Tax Amount and Unit Price fields are all '$0' (zero dollars). Note: It is important that you ensure your value fields show as zero dollars ($0.00) - otherwise your reports & any exported financial data (more on exporting: #ACTEAS01) will contain incorrect information.
   • If your stock levels in StorMan show too few (compared to real life), put through a positive-quantity transaction for $0. In other words, select your stock item type from the dropdown, set the quantity as '10' (if StorMan is showing 10 too few), put some descriptive information into the Details section to explain what you are doing, then ensure the Cost Price, Tax Amount and Unit Price fields are all '$0' (zero dollars). Note: Again, it is important that you ensure your value fields show as zero dollars ($0.00) - otherwise your reports & any exported financial data (more on exporting: #ACTEAS01) will contain incorrect information.

5. When done, click OK to save & close and return to the main Inventory purchases window. Then click Done to return to the main StorMan screen.

Video:

On Friday April 10th, 2015 we held a free StorMan PowerSession webcast on the topic of Using Stock Control in StorMan. You can view this video by clicking on the thumbnail below...